A major consideration is thus the uniqueness of the needs of the organization. In determination of the uniqueness of an organizations needs the following have to be looked into: ? What are the needs of the organization? ? What are the objectives in the implementation of Automated office systems support? ? What are the connections between the available of the shelf-software and the needed capabilities in what the organization looks for in Automated office systems support??
Does the implementation of the system go in line with the industry and market needs? ? What is the relationship between the methodology of choice and the organizational culture? The determination of the answers to this question as per the context of the organization helps in coming up with the level of uniqueness needed for the Automated office systems support and thus plays a very important role in the determination of whether to buy or build. The needs of an organization are defined as its requirements to perform in the industry (Herbert & Sparck, 2004).
The needs are thus the components that are necessary for the survival of a business in the industry that it is in. The needs are the basic components of the operational environment. Determination of the needs requires one to look deeply into the processes and establish their requirements, outputs, behavior and interaction before any modification aimed at the improvements of the processes is made. It is noteworthy that every process has a number of factors that affect it both from its external and internal environment.
Moreover, every activity or operation than an organization may undertake in can be broken into a number of processes and thus determination of the needs of the organization is done effectively in an efficient manner. The implementation of developmental agenda in any organization is best done through strategic planning (Buckingham, 2006). Strategic planning involves the formulation of a plan aimed at development of some project(s) so as to ensure organizational growth.
Any plan that is developed with success in mind must have a well laid out action plan that is characterized by well intentioned and realistic objectives. It is important that the objectives of any plan be in line with the actual needs of the organization. Therefore, the objectives of the organization in coming up with an Automated office systems support must be established and documented clearly so that the guidelines in the implementation of the policies that arise as a result of the consideration of the objectives be in line with the organizational goals.
Moreover, the objectives in the implementation of a plan differ according to the priorities of the organization and are therefore unique to the problem being addressed and the organizational approach to problem solving. After the determination of the exact needs of the organization, the available software and software components have to be evaluated. An important consideration is that in either case the organization has to buy either software components to, or the full Automated office systems support since the organization does not engage in the manufacture of softwares (Gibson, 2004).
Thus, determination of the needs of the organization and the available software capability in meeting those needs must be established. Moreover, organizations must effectively determine any addition capabilities possessed by the available softwares that may enhance service delivery. These capabilities which meet the wants of the organization must be addressed clearly and effectively if the investment is to be a success. Industrial and market considerations also contribute a great deal in deciding whether to build or buy Automated office systems support.
An industry is defined as a collection of businesses and related economics (Gibson, 2004). The industry is thus one of the factors that is influential on the strategic development of any organization. Companies may choose to either go with the trends of the industry or adopt a trend that can be considered as being contrary, in either case there are pros and cons that must be considered. The effects of the trends in an industry do impact on its players. Moreover, how the effect is felt by the constituent members depend on their abilities and thus differs across the industry.
An occurrence in an industry may be viewed by the sector players as an opportunity or a threat depending on their policies, resource base and technical capabilities (Gibson, 2004). Policies implemented by organization under the consideration of the industry may be aimed at measuring up to other players in the industry or gaining an edge over them. In either consideration the nature of the organization in question plays a great role in the strategic direction adopted.
The market is a very important consideration in deciding on what strategic direction an organization will adopt in pursuing its vision. Most organizations are in business for the sole aim of meeting their customers' needs and thus their strategies are often biased towards the achievement of this cause. The customers needs are an aspect of business that is nearly impossible to predict. The requirements and the expectation often shift with changes in technology, industry, preferences, fashion and taste.
The social, environmental, legal, political and economic factors all have a great bearing on the market and thus on the decision. Moreover, in market considerations, expected growth in the future plays a central role in formulation of current market strategies. In consideration of the market needs, the policies formulated are often aimed at coming up with directions that will best meet the needs of the market so as to either match the other players or earn a reputation and thus a competitive advantage.
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